A Professional Touch for Every Appointment
Keep your clients informed and your brand top-of-mind with automated email reminders. Our system sends polished, branded emails that provide all the necessary appointment details, ensuring a professional and reliable experience that reduces no-shows and builds client trust.
Reduce No-Shows with Professional Emails
Don't let a forgotten appointment cost you money. Our system automatically sends professional, branded email reminders directly to your clients. This proactive communication provides a high-touch experience that significantly reduces no-shows and protects your revenue.
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Streamline Intake with Online Forms
Save your clients and staff time by including online intake forms directly in the email reminder. Clients can fill out pre-appointment paperwork, consent forms, or health questionnaires from home, ensuring a smoother check-in process and a more efficient day for your team.
All the Details, Instantly Delivered
Our automated emails provide all the information your client needs in one place, including the appointment date, time, location, and a link to your booking portal. This eliminates phone calls for simple questions, freeing up your front desk staff and improving the client experience.
Done-For-You Simplicity
We handle everything from set-up to launch, so you can focus on your clients, not the technology.
Zero-Stress Setup
Our team handles all the technical work of building your system, from integrating your booking forms to setting up your AI receptionist.
Expert Support
You’ll have a dedicated partner to guide you, ensuring your system runs smoothly and you get the most out of every feature.
FAQs
Got questions? Here are some of the most common things people ask about the automated email reminders feature.
Yes. You have complete control over the content, branding, and timing of your email reminders. You can add your logo, match your brand's colors, and personalize the messaging to create a professional and consistent experience.
You can easily add a link to your online intake forms within the email reminder. When the client clicks on it, they are taken to a secure, mobile-friendly form that they can fill out and submit before their appointment. The completed form is then automatically added to their client profile.
Our system is designed to handle appointment-related communication, but it can work alongside your existing email marketing software. We can help you set up an integration to ensure all your client data is synchronized, so you can continue to run your marketing campaigns without any disruption.
Yes, all our emails include a standard unsubscribe link to ensure you remain compliant with email marketing regulations. However, since these are service-related transactional messages, most clients will appreciate the reminders and will not unsubscribe.
If a client replies to the email reminder with a question, their message will be automatically routed to your unified inbox. This ensures your team can respond promptly and efficiently without having to search for the message in a different platform.
Still have questions?
Feel free to get in touch